19 days old

Ashland Parks & Recreation P/T Office Assistant II

CITY OF ASHLAND
Ashland, Oregon 97520
  • Job Type
    Employee
  • Job Status
    Part Time

Closing Date/Time: Wed. 01/09/19 4:00 PM Salary: $17.24 - $21.57 Hourly

Provides clerical support within a City department; receives and handles or refers calls and visitors; maintains data in manual or automated systems; types a variety of forms, correspondence, and other documents; maintains departmental files; sorts and distributes mail; helps customers complete forms or other documents; collects and receipts monies received from the public; and performs other work as assigned.

This .75 FTE position 

ESSENTIAL JOB FUNCTIONS:
The duties listed below are only intended as illustrations of the various types of work that may be performed. The
omission of specific statements of duties does not exclude them from the classification if the work is similar, related
and/or a logical assignment to the classification.

Perform a wide variety of routine to moderately difficult clerical work pertaining to office reception, customer service, data entry, word processing, filing, document processing, and other duties.

Answer the telephone for the and determine the nature of calls; route callers to the appropriate person or take messages as necessary; schedule appointments and meetings; greet visitors in a professional, business-like manner, screening requests, and referring to other persons or departments as appropriate; respond to general questions of a non-technical nature from the public, both in person and over the telephone, referring them as necessary to appropriate staff.

Check and tabulate numerical or financial data; make routine calculations; answer non-technical questions pertaining to department functions and activities.

Prepare and/or type routine documents based on established formats, written drafts, or specific oral instructions; complete forms or prepare reports based on established formats; prepare basis statistical reports, tables, spreadsheets, and/or other documents.

Compile and maintain data and information in manual and/or automated systems.

Initiate, review, update, complete, and process a variety of forms and documents; verify that information is complete in accordance with established requirements; calculate fees or charges based on well-defined parameters and formulas; receive and receipt payments from customers.

Provide routine support for meetings; prepare meeting room and materials; contact participants to confirm attendance; distribute materials to participants; maintain mailing information for various individuals, groups and agencies; take and transcribe minutes, if assigned.

Maintain a variety of files and filing systems by sorting and filing documents and records using alphabetical, index, cross reference, and other files; review and route incoming mail and materials; prepare outgoing mail for delivery to postal authorities and delivery carriers; make copies of documents.

Maintain adequate levels of office supplies; re-order or pick up supplies and materials from vendors or other departments as necessary; complete and submit requisitions; track administrative expenses for budgetary purposes; resolve errors in orders received and invoices.

Follow all safety rules and procedures established for work areas.

AUXILIARY JOB FUNCTIONS:
Assist in the training of new personnel.

Provide back up support to other staff as needed in their absence.

Perform other work as assigned.

Requirements

MINIMUM QUALIFICATIONS:
EDUCATION, TRAINING AND EXPERIENCE
Education: Possession of a high school diploma, a GED, or equivalent.
Experience: A minimum of two (2) years of clerical experience at a level comparable to the knowledge and abilities as posted in Office Assistant I is required.
Substitution: Any satisfactory equivalent combination of education, training and experience that demonstrates the knowledge, skills and abilities to perform the duties of the job proficiently may substitute for the above requirements.
Desirable Qualifications: Experience in a government organization is desirable.

SPECIAL REQUIREMENTS
License: Depending upon the position assignment, possession of, or the ability to obtain and retain, an Oregon driver license by the time of appointment may be required.

Please apply ONLINE at www.ashland.or.us A completed City application must be filed online with the Personnel Office before the deadline shown above and may be supplemented with a resume of work experience. Resumes are NOT accepted in lieu of a completed City application. Resumes received without a completed City application will not receive a response from the Personnel Department. Following a review of the applications, a limited number of the most highly qualified applicants may be invited via email to proceed further in the selection process. Those not selected for interview will be
notified in email (no phone calls please). The applicant selected must provide, at the time of employment, appropriate documentation of citizenship, as required by the immigration and Naturalization Act of 1986.
A thorough background investigation will be completed on the candidate selected for hire.
The City of Ashland will make reasonable accommodations for the disabled.  Individuals with disabilities requiring accommodation in the application or testing process MUST inform the Personnel Office of the City of Ashland, in writing, no later than the final filing date as stated on the job bulletin.  Applicants needing such accommodations should document the request, including an explanation as to the type and extent of accommodations needed to participate in the selection process.

Categories

Posted: 2018-12-31 Expires: 2019-01-29

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Ashland Parks & Recreation P/T Office Assistant II

CITY OF ASHLAND
Ashland, Oregon 97520

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast